How to Write a Cover Letter

An important facet of landing the job you want, that is often neglected, is a cover letter. If the cover letter is uninspired, poorly written and unalluring it does not matter how qualified you are or how flawless your resume is; your resume will be overlooked because your cover letter was subpar. Follow these steps to produce a distinguished cover letter.

1. Research the Potential Employer

   It is important to research the goals and values of who you are applying to work for. You can convey this information in your cover letter and resume; this individualizes the cover letter and resume for this particular position. (Make sure to change this information for other companies.) Look for:

   • What is the mission of the business?
   • What values does the business seek to uphold?
   • What qualities does the organization look for?
   • What exactly does the position you are applying for entail?
   • What is the history of the company?
   Not only can this knowledge be used to set your cover letter apart, but is also useful in the interview. Remember! You will not get an interview without a high-quality cover letter.

2. Arrange the Heading

   The correct format of the heading is very important.

   • In the top right hand corner of the page insert your address, telephone, and e-mail address.
   • Go down four lines and enter the date.
   • Go down four lines and enter the greeting.
     • If name of employer is known: Dear Mr. or Ms. (Insert Name Here):
     • If name of the employer is not known: Dear Madam/Sir:
     • Double Space

3. Write the Body of the Letter

   The body should be made up of three to four paragraphs. Avoid using clichés and technical jargon.

   • Paragraph One
     Tell the reader who you are, why you are writing, and the position you are seeking. Try to steer clear of dry, typical openings; this is where you need to catch the attention of your reader. This is also a good place to apply some of your research. For example, the company is listed as one of the top 100 places to work in the United States or the leading manufacturer of thingymabobs, etc.
   • Paragraph Two & Three
     Explain your academic qualifications and job skills that pertain to the position you are seeking. Use examples as to how you have applied these skills and accomplishments to from them. Relate your goals to the organizations goals that you researched beforehand. State what you want to do for the company, not what you hope to get out of the company.
   • If these points are made separated or if it seems too lengthy, separate the paragraph into better two.
   • Paragraph Four
     Draw attention to the enclosed resume and contact information at the top of the page. Inform the reader that you can be reached by telephone or e-mail (if available) to set up an interview time and that you are looking forward to hearing from them. Be sure to thank the reader for his/her time and consideration.

4. Conclusion

   • Double Space
   • "Yours truly," "Sincerely," Cordially yours," "Regards,"
   • Leave four blank lines. (To sign your name after printing.)
   • Type your name as you will sign it. Don't forget to sign it!

5. Proofread

   Do not over look proofreading! Your hard earned doctorate degree will not matter if you misspell cat. Things to look for:
   • Misspelled words
   • Misspelled names of organization or employer
   • Punctuation
   • Take out contractions. Don't - Do not
   • Make sure to sign!

Print your finished copy on white/ivory paper only. Quick tip: Coordinate your cover letter and resume (header, font)!